One of the most vital skills that a lawyer should possess is to conduct successful and productive meetings not only with clients but also with their staff members and when the need arises, with other legal professionals. A few valuable productive meeting tips are being presented here for the benefit of corporate lawyers in India who want to have constructive interactions for generating a positive output.
1. Prepare A Clear Agenda
A lawyer may be required to meet up with a client for the initial interview or with the counsel of the opposing party to negotiate a settlement and in order to achieve a fruitful outcome, it is necessary to prepare a clear agenda with all the key points that need to be discussed. Identify key information that you want to convey or input that is needed for successful defence of the client’s case. A comprehensive preparation will also be helpful in being ready with all counter- arguments when negotiating an arrangement.
2. Identify The Participants
The choice of participants of the meeting is another important factor as calling everyone remotely connected with the issue at hand will only result in a lot of talk but no concrete solution. The presence of some people like your client is mandatory but other persons like the junior lawyer of your corporate law firm who is working in the department that is handling the particular case along with an assistant for taking notes will also be required for the discussions.
3. Choose The Right Questions
In order to get the most appropriate solutions, it is important to ask the right questions. When discussing a case with your legal team, plan well ahead of the meeting and make a list of incisive queries that reflect your concerns about the topic under discussion. The replies will not only be useful in finding a solution to the problem at hand but also help in assessing the capabilities of the junior attorneys you have hired.
4. Encourage Active Involvement Of Attendees
A bright idea can come from anyone and to ensure that you do not miss out on one, make sure that each member gets an opportunity to express his/her views in a free and frank manner. Encouraging junior lawyers to voice their opinion will not only make them feel important to the firm but by engaging them in the discussions, their level of involvement with the organization will also improve.
5. Keep Notes Of The Proceedings
One of the most basic but important tips for meetings is to delegate someone to keep the minutes of the proceedings. These details will come handy for reviewing the proceedings and also at the time of finalizing the agenda of the next meeting regarding the same case. Legal matters can be detailed and complex and documenting will also help in comprehensive evaluation of all the points in a systematic manner.
6. Stick To The Time Limit
Legal cases can be long drawn- out processes and therefore efficient time management is the key for running a successful law firm. Senior lawyers must try to keep meetings concise and decide on a time period for the discussion beforehand and stick to it. The top corporate lawyers in India are handling more than one case at a time and they need to devote substantial time and energy to each one of them and therefore adhering to a preset time limit will be beneficial.
7. Conclude With Clear Action Points
For the meeting to be really productive, it is necessary that the solution decide upon is implemented and for that to happen it is important to finalize the key action points at the time of concluding the proceedings. All these items must be conveyed to every member of the legal team along with the respective roles assigned to them.
8. Fix A Timeline
Another important task to be conducted at the end of the meeting is to set a timeline for the implementation of all the action items. Fixing deadlines for every point on the list will give a time bound target to your team which will keep them alert and motivated to achieve the objective as early as possible.
9. Follow Up The Meeting
It is essential to get back to the participants like your staff members after the discussions to follow up on the progress regarding the action items. Any developments that may have occurred since the discussions must also be communicated to the client as well as the senior partners of the law firm. Following up will also help in getting some valuable feedback from everyone involved and make an assessment whether any modifications are needed to be made to the strategy for the case at hand.
Discussions that generate practical solutions and initiate constructive actions are vital for the successful operations of any legal organization. Corporate lawyers in India must create a healthy atmosphere at their firms where people can freely voice their opinions. This will help them in improving their own productivity.